Macoupin County Clerk Pete Duncan announced on Wednesday evening the recorder’s office opened back up earlier in the day with new changes.
The temporary closure that started Monday was the result after three county employees working at the Macoupin County Courthouse in Carlinville were exposed to COVID-19 after coming in close contact with a person who has since tested positive for the coronavirus, TheBenGilPost.com published last week.
The new changes to how the recorder’s office will operate include:
- Public access to the office is restricted until further notice and this includes title searches. For those who are not currently using our online access to recorded documents, I would encourage you to review the options allowing for all documents recorded back to 1829 to be searched: http://macoupincountyclerk.com/county_clerk_s_office/online_land_records.php
- If a document is missing or unreadable online, you should call (217) 854-3214 ext. 707 or email firstname.lastname@example.org and we will attempt to find a copy as soon as we are able to do so. The County Archive building is now closed to the public until further notice. For copies of any documents that are the County Clerk’s which are housed at the County Archives building, the public should call or email email@example.com and we will attempt to find it as soon as we are able to do so.
- For documents that need to be recorded, e-recording and mail are still your best option. Until a protective counter can be installed for the Clerk and Recorder’s office, any documents that need to be brought to the Courthouse will be picked up at Court Security checkpoint. During this period, we will only do a quick review of documents and payment. If once we return to the office we find a reason to reject the document, we will return it through the mail. Also, we will not be able to pick up documents at any other location besides the Courthouse.
- We are working with our current vendor to upgrade the online search and access to the 2001 through present records. It will be more user friendly and have more capabilities. I do not have an estimated launch date for that as we are prioritizing getting services currently not online in this upgrade. I will keep you updated.
- Also, I have reached out to the state about implementing MyDec, which would allow for documents requiring real estate stamps to be e-recorded. I will keep you updated on that progress as well.
- For those needing tax redemption estimates or history, our online tax search allows easy access to that information. http://www.macoupincountyclerk.com/macoupin_county_clerk/online_property_tax_search.php
“While none of us like having to take these steps, after consulting with Public Health, these are the steps I feel are necessary for the protection of both the staff of the County Clerk and Recorder’s office as well as the general public,” Pete Duncan concluded.