Community News
Summary of Latest Benld City Council Meeting
Members of the Benld City Council on Monday night approved a $1.9 million appropriation ordinance for the current fiscal year, accepted a certificate of substantial completion for the Eiler Avenue Water Main Project, and approved a tax abatement ordinance in regard to water and sewer bonds issued by the city.
The new appropriation ordinance is “pretty much right down the line with last year’s,” Mayor Jeff Hendricks told the council. “I don’t foresee any significant increase in income, so there’s no real increase in spending.”
Totaling $1,905,092, the appropriation sets spending ceilings for specific line items for the fiscal year ending April 30, 2012. The appropriation is not a budgetary document, but does set the maximum amount the city can spend from any one fund.
Broken down by fund, the appropriation ordinance sets maximum spending levels as follows: Administration, $220,355; Police Department, $281,180; Maintenance Department, $136,147; City Property, $67,180; ESDA, $1,000; Band, $3,000; Audit, $10,507; Tort and Liability, $10,349; Social Security, $30,862; Workers Compensation, $10,349; Recreation and Park Development, $5,000; Cemetery, $5,000; Library, $70,503; Unemployment Compensation, $5,121; Purchase and Lease, $25,512; Motor Fuel Tax, $50,000; Water Department, $377,000; Sewer Department, $179,000; Alternate Bond and Interest Fund, $117,000; Water Depreciation Fund, $100,000; and Infrastructure Expenditures, $200,000.
After hearing a report from Jesse Maynard of Henry, Meisenheimer and Gende Consulting Engineers, Carlyle, the council voted to accept a “certificate of substantial completion” on the Eilers Avenue water main project and authorized payment to Korte & Luitjohan, the general contractor responsible for the work.
Maynard said the new water main “is in and is working.” The only items left to be completed, he said, are grading, seeding and road repair work.
On Maynard‘s recommendation, the council authorized payment to the contractor, pending delivery of final paperwork. Maynard said the entire contract was valued at $163,000, $54,000 of which has already been paid. The council authorized paying the remainder of the contact, less a 10 percent retainage and the estimated cost of work remaining to be done.
In a related matter, the council approved a $500 amendment to HMG’s contract to pay for preparation of a grant application to make repairs to a damaged storm sewer.
Maynard said the sewer project could be considered a “water project” under terms of HMG’s contract, which will allow the city to pay for the grant application work with grant funds.
Responding to a question from Ald. Peyton Bernot, Maynard said HMG is asking the city to pay $10,700 of its current fee from the city’s general fund because terms of the grant preclude the firm from receiving full payment from proceeds of the grant. He said the original grant was for installation of a transmission line between Gillespie and Benld, and that a portion of that grant was set aside for engineering fees. However, the city used all of the grant to pay the general contractor.
A second grant for the Eiler Avenue project has a limit on the amount that can be spent for engineering services. HMG’s total fee for the transmission line and the Eiler Avenue project exceeds that ceiling, necessitating the city to pay a portion of the bill from its general fund.
On the recommendation of City Attorney Rick Verticchio, the council approved an ordinance to abate the portion of property taxes collected to retire $75,375 in revenue bonds for water and sewer improvements. Verticchio said the city has repaid the bonds with water and sewer department revenues. One of the conditions of the bond issue was that the city impose a levy for repaying the bonds in the event water and sewer department revenues were not sufficient.
While the city never collected the tax levy, the levy itself remained on record with the County Clerk’s office.
Verticchio said past practice had been for municipalities to simply tell the County Clerk they did not intend to collect the levy. Newly elected County Clerk Pete Duncan, however, had advised Verticchio that the levy needed to be formally abated.
“Pete (Duncan) says that unless we formally abate the tax, he’s going to extend it,” Verticchio said.
The council tabled approval of a new contract for rental of city facilities, including the Civic Center and City Park. City Property Chairman Mickey Robinson presented the revised contract, but Mayor Hendricks said he still had questions about insurance requirements for renters who serve alcohol.
“I’m not out to make this a money-maker for the city,” Hendricks said. “These are public facilities and I think our citizens should have access to them. On the other hand, the air condition it doesn’t run for free. We need to recoup some of our costs.”
Robinson said one aspect of the proposed rental policy would require rental fees to be split between the city’s general fund and a special fund to be used for repair and maintenance of the facilities.
Council members unanimously voted to authorize the Benld Public Library Board to seek bids for a contractor to begin removing damaged portions of the library’s parking lot to determine the cause of the damage. The library has sustained significant structural damage in the last few years. Cracks have appeared in interior and exterior walls, and part of the parking lot has sunk. So far, the city’s insurance carrier has refused to cover the damage because the library boar has been unable to conclusively attribute the damage to mine subsidence.
Emmlee Robinson, Library Board Secretary, told the council the board has received a letter from Brian Hummert with Henry, Meisenheimer and Gende that discusses possible causes of the damage. In his assessment, the damage may be due to the 12-inch footings originally installed for the building may not be big enough, soil settlement due to mine subsidence or other factors, or failure of a piping system to drain excess water from the site.
“They’re not totally discounting the possibility of mine subsidence,” Robinson said.
She said Hummert suggested “carefully removing” the damaged portion of the parking lot to ascertain the cause of the damage. “We would like to get started on that as soon as possible,” she said.
“It’s a nice building and we don’t want to see it continue to go down, down, down,” said Mary Ann Scopel, City Treasurer and a member of the Library Board.
“Yes,” Hendricks agreed. ‘We had two nice buildings in town, but one of them has already fallen down.”
Written and Contributed by David Ambrose
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Community News
Gillespie Council establishes penalty of late lake lot lease payments, green lights programs to display banners honoring local veterans
After several minutes of discussion and debate, the Gillespie City Council on Monday night adopted a resolution that enables the city to collect a $100 late fee for lake lot lease payments that come in after the April 1 deadline. Council members also endorsed a privately funded program proposed by two sisters to purchase and display banners on Macoupin Street to recognize individual local military personnel.
Lake lot lease-holders are required to pay their $750 annual lease payment on April 1. Under the new policy, the city will impose a $100 late fee. If the lease remains unpaid after May 31, the city will terminate the lease.
Debate centered on whether or not a new leaseholder would be responsible for the unpaid late fee. City Attorney Rick Verticchio wrote the resolution to attach the fee to the lot rather than the lease-holder, meaning a new owner would have to redeem the late fee to rent the lot. Ald. Janet Odell-Mueller, however, said such a policy would be unfair to the new lease-holder.
Verticchio said he wrote the resolution to prevent families or friends from transferring lots from one to another without paying for the previous year’s lease. He said a person could conceivably default on a year’s lease, transfer the property to a family member or friend who could do the same thing a year later. “This is to prevent ‘sweetheart deals’,” Verticchio said, where a group of friends or family members could retain a lot indefinitely without ever paying for a lease.
Ald. Landon Pettit pointed out, however, that lease-holders are required to pay a deposit equal to a one-year lease. Meaning the city will get the lease payment when the lease-holder forfeits the lease. At that point, Odell-Mueller said, the lease-holder would not be transferring the lease. Instead, the city would have control of the property.
Verticchio said he was not aware of the deposit issue and suggested he could reword a portion of the resolution to indicate that in the event the lease is terminated the deposit would be applied to the balance due and the penalty would be waived. Essentially, the penalty applies only if the delinquent lease-holder chooses to retain the lease by paying the penalty plus the annual lease.
At one point, Mayor John Hicks suggested referring the resolution back to committee to hammer out the final language, Ultimately, however, the council voted unanimously to adopt the resolution with the changes Verticchio suggested.
MILITARY HEROES BANNERS
On a motion by Ald. Wendy Rolando, the council voted unanimously to give permission to Jennifer Carter and her sister, Jodi Carpani, to purchase and place banners honoring local military personnel on Veterans Day. Carter said the women hope to have the banners on Macoupin Street in time for Veterans Day this year.
“We would like the city council’s permission to recognize our community heroes,” Carter said, addressing the council, “and we would like permission to ask the community to join us in honoring them sponsoring a banner.”
Carter said there are 20 brackets currently available on Macoupin Street to mount the banners. The banners are two-sided, meaning the pair could honor up to 40 veterans at the moment. She said the number of banners could be expanded if some of the broken brackets are replaced.
The banners cost $80 each, and the sisters plan to seek the support of community members to pay for them. Carter said they will not profit from the project.
“We will bear the responsibility to organize and solicit our community to sponsor a local veteran with a hometown heroes banner to be hung every year on Veterans Day,” Carter said. “My sister and I will be responsible for hanging and removing the banners each year.”
She said the banners will be similar to those currently displayed in Wilsonville, Edwardsville and Bunker Hill. The project will not interfere with Miners flags that are displayed on Macoupin Street during football season.
“My fear is that we will have more people wanting banners than we have brackets for,” Carter said. She said they will approach the Benld City Council for permission to hang banners in that community if a significant number of people want to honor Benld veterans.
Mayor Hicks noted that there will be more poles available for displaying banners when the city’s Streetscape project is finished.
Last month, Ald. Rolando received the permission of the council to solicit donations to buy new American flags for Macoupin Street. She said she can work with the sisters to see if the banners can be displayed on the same pole with the flags, or possibly have the flags on alternate poles along the Main Street.
WATER BILL POLICY
After a lengthy discussion, Mayor Hicks asked the Public Works Committee to work on establishing a policy for collecting delinquent water bills when a residence is sold to a new owner. The discussion stemmed from concerns voiced by Jack Taylor who recently purchased a vacant home with the intention of renovating it for resale. After closing on the real estate, he learned there was a $200 delinquent water bill he was required to pay before having the water turned on.
“Had he come up to city hall and asked them to check that address, they would have told him about the outstanding bill,” Verticchio said.
Taylor complained that he had a title search completed but the city had not placed a lien against the property. “If someone buys a house, they’re going to do a title search. No one is going to come up here and check the water bill,” he said. “I’m just saying it’s unfair to the buyer.”
Verticchio said filing a lien on a $200 water bill would not be practical. The city would have to pay him for his services plus a $81 filing fee. “At that point you’ve doubled the bill,” he said. “All of sudden, $200 is $400.” Most municipalities, he said, do not file formal liens until the delinquent bill reaches $500.
City Treasurer Dan Fisher said the city cannot waive delinquent water bills because of money the city received from USDA for its water infrastructure project completed two years ago. “We have a loan with the federal government. Under the terms of that loan, we have to collect all bills,” he said. “We have to be able to collect that money to uphold our end of our agreement with the federal government.”
Fisher recommended that the Water Department shut off water service for delinquent customers sooner so excessive bills do not accrue.
Hicks recommended that the Public Works Committee work on a policy regarding delinquent water bills. One possible solution, he said, would be to remove water meters from vacant homes with delinquent bills.
“That way, the buyer would have to call the Water Department to have the water turned on, and they would tell them that there’s a bill against it,” he said.
He told Taylor he would look at the bill and see if there were late fees or interest that could be waived.
STOP SIGNS
The council approved an ordinance to place stop signs at the intersection of LJ Avenue and Oak Street to facilitate rerouted bus traffic resulting from Community Unit School District 7’s decision to convene and dismiss school at the same times for all its buildings.
Ald. Odell-Mueller questioned whether the safety of elementary students crossing the road would be jeopardized by the rerouted buses.
Fisher responded that the school district is working with the city to apply for a safety grant to install sidewalks in the area of BenGil Elementary School to address safety concerns.
OTHER ACTION
In other action, the council:
- Ratified the Mayor’s appointment of Dave Tucker, Kelley Hatlee and Katie Drummond to the Gillespie Public Library Board of Directors.
- Agreed to accept a bid of $15,500 from Cahokia Township for the purchase of a surplus dump truck, and a bid of $5,000 from Kinney Construction for a surplus vacuum truck. No bids were received for a street sweeper that also was declared as surplus property last month.
- Accepted a total bid of $760 from Jim Feeley to remove trees in the 800 block of Frey Street, the 600 block of Adams Street and at Big Brick Park.
- Voted to establish a separate checking account for funds generated from the city’s second Tax Increment Financing district.
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Meeting in special session Monday night, August 26, the Gillespie City Council voted 5-2 to purchase a brick building at 124 N. Macoupin St. to house the growing Gillespie Police Department.
On a motion by Ald. Dona Rauzi, seconded by Ald. Bill Hayes, the council agreed to buy the building, which formerly housed the Gillespie Chiropractic Clinic, for $69,000. Mayor John Hicks said the city expects to spend up to $200,000 to remodel the structure to house the Gillespie Police Department, currently located at 109 W. Pine St. The fate of the 109 W. Pine address was not discussed, nor was a timeline for moving the police department into new quarters.
Ald. Rauzi, Hayes, Wendy Rolando, Bob Fritz and Janet Odell-Mueller voted in favor of the purchase. Ald. Dave Link and Frank Barrett cast dissenting votes. Ald. Landon Pettit, who advocated for the purchase during the council’s regular monthly meeting two weeks ago, was absent.
At 2,270 square feet, the new building will nearly double the square footage available for the Police Department. The building is located on a 15,000-square-foot lot, compared with 9,000 square feet at the current location, meaning there will be ample room for parking and/or to build onto the existing structure.
City Treasurer said the building owner listed the property for $80,000. The city offered $60,000 and settle at $69,000 after further negotiations.
Fisher said modifications to the building will include replacing stairs to the basement with ADA-compliant stairs, which will make the basement accessible for storage and securely holding evidence.
“We’ll probably change the entryway to make it a double-lock entry,” Fisher said. “We’ll have to make some changes but basically the inside won’t change very much.” Current exam rooms can become individual offices with little or no remodeling. The lobby area will probably be divided with a new wall to create a waiting area for visitors.
For the past two years, the council has investigated the possibility of remodeling the space vacated in the Civic Center when the Fire Department moved to new facilities in East Gillespie. Cost estimates for that project, however, came in at $600,000 to $700,000. Buying and remodeling 112 N. Macoupin St. will cost approximately half of what was estimated for the Civic Center alternative.
“We’ve been talking about doing something here for a couple of years,” Ald. Link said. “How many thousands of dollars have we spent on engineering for here?”
Fisher replied that engineering fees for the Civic Center project total about $5,000, but some of the planning for the Civic Center location should translate to the 112 N. Macoupin site.
“We’re thinking we can use some of the plans we had done for here for the new building,” Fisher said. “We hope we can use some of those plans to spec out the other building without making much modification.”
Hicks said a larger facility for the Police Department is needed because the size of the Department has expanded in order to service police protection contracts with surrounding communities including Benld, Eagarville, Mt. Clare, Sawyerville, East Gillespie and Wilsonville.
“We’ve got more people working for us,” Hicks said. “We have more people coming in,” Hicks said the city also wanted to have the Police Department located on the city’s Main Street.
“I still think the dentist office would be a better place to put it,” Ald. Barrett commented, referring to the former location of Smiles Plus Dentistry, 709 Staunton Rd. “The square footage is more and the basement is finished.”
“What you’re talking about is $130,000,” said Ald. Rolando, “plus there’s more parking space with this place.”
Monday night’s special meeting of the council was held immediately prior to a committee meeting during which the committee members directed Fisher to apply for a federal grant to defray the cost of buying two police patrol cars sometime after Oct. 1, and recommended setting 6-8 p.m., Oct. 30 and 31, as trick or treating hours. Committee actions do not become official until approved by the full council.
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The Bunker Hill Area Chamber of Commerce is holding its annual Fall Festival on September 14 in the downtown area beginning at 10 am.
The event will feature vendors, food, beverages, a bounce house, an interactive Illinois Department of Natural Resources booth, music, a car show, a burnout contest, and a fireworks display sponsored by the Bunker Hill United Community Bank Community at 8 PM. City Heat band will perform from 12-4 and Rock Bottom from 6-10.
The Speed Demons host the car show and burn-out contest. The entry fee is $20, and the event runs from 10 to 5, Mark Flieger, the group spokesperson, said. Registration for the car show starts at 8 am. Enter on Highway 159 at Park Street. Car Show Awards will be presented at 4 pm.
The Burnout Contest starts at 5 pm. Cash and Custom-made Trophy for the 1st place winner. Kids Power Wheels Drag Racing from 12 pm – 1 pm and 100 goodie bags to the first 100 cars that enter the 2024 Car Show.
For further information, contact Jill Chapman at 618 223 9043, Lisa Webb at 618 407 2513, or Mark Flieger at 314 210 6254.
